Duties of Officers of Orange County Mensa

For additional details, see the Bylaws and Standing Orders.

President

Requirement

Must be a member in good standing of OC Mensa and American Mensa Ltd.

Term of Office

April 1 – March 31

The President is:

  • The chief point of contact & communication between AML and OC Mensa.
  • The official representative of OC Mensa with groups or individuals outside of OC Mensa.

Duties

  • Schedule and chair Board Meetings.
  • Work with the 1st and 2nd Vice President and Communications Officer to seek candidates for the chairs of all committees as necessary.
  • Usually writes a monthly column for the Oracle.

First Vice President

Requirement

Must be a member in good standing of OC Mensa and American Mensa Ltd.

Term of Office

April 1 – March 31

Duties

  • Attend Board Meetings as a voting member.
  • Be the liaison to those committees and appointed officers designated by the Board.
    • Before each Board Meeting, solicit reports from committee chairs (can be handled quickly by e-mail), and report to the Board on activities of interest for those chairs who are not themselves at the Board Meeting;
    • Communicate to the appropriate committee chair any Board decisions that may affect the committee.
    • Work with the President to seek a committee chair if the position is vacant;
    • Coordinate continuing the work of a committee if the chair position is vacant.
  • Assume the duties of the President in that person’s absence.
  • Become the President if that office becomes vacant.

Second Vice President

Requirement

Must be a member in good standing of OC Mensa and American Mensa Ltd.

Term of Office

April 1 – March 31

Duties

  • Attend Board Meetings as a voting member.
  • Be the liaison to those committees and appointed officers designated by the Board.
    • Before each Board Meeting, solicit reports from committee chairs (can be handled quickly by e-mail), and report to the Board on activities of interest for those chairs who are not themselves at the Board Meeting;
    • Communicate to the appropriate committee chair any Board decisions that may affect the committee.
    • Work with the President to seek a chair for any committee if the position is vacant.
    • Coordinate continuing the work of a committee if the chair position is vacant.

Treasurer

Requirement

Must be a member in good standing of OC Mensa and American Mensa Ltd.

Term of Office

April 1 – March 31

Duties

  • Attend Board Meetings as a voting member.
  • Do the banking for OC Mensa – write checks, deposit income, file receipts and keep financial records.
  • Issue financial statements (Balance Sheet and Revenue & Expense Statement) for each Board Meeting and also submit 6-month financial statements to the Oracle twice a year.
  • Coordinate the sign-in table at Open Houses.
  • Maintain an inventory of all assets owned by OC Mensa.
  • Submit year-end financial report as required by American Mensa Ltd.
  • Coordinate with OCM Financial Review Chair for a year-end review of all financial records.

Secretary

Requirement

Must be a member in good standing of OC Mensa and American Mensa Ltd.

Term of Office

April 1 – March 31

Duties

  • Attend Board Meetings as a voting member.
  • Take the minutes at Board Meetings.
  • Write the text of full minutes for approval by other Board Members, as well as a condensed version (“mini-minutes”) for publication in the Oracle.
  • Maintain the Standing Orders.

Communications Officer

Requirement

Must be a member in good standing of OC Mensa and American Mensa Ltd.

Term of Office

April 1 – March 31

Duties

  • Attend Board Meetings as a voting member.
  • Be the liaison to the Oracle Editor and Webmaster and any other positions created for the printed and electronic dissemination of news and general information to the OC Mensa membership.
    • Before each Board Meeting, solicit reports from the Editor and Webmaster (can be handled quickly by e-mail), and report to the Board on activities of interest for those chairs who are not themselves at the Board Meeting;
    • Communicate to the Editor or Webmaster any Board decisions or information from American Mensa Ltd. that may need to be communicated to the membership via the Oracle or website.
    • Work with the President to seek an Editor or Webmaster if the position becomes vacant.
    • Coordinate continuing the work of the Editor or Webmaster if the position is vacant.